PWG Steering Committee Minutes * 13 July 2020

Attendees

Smith Kennedy (HP Inc, PWG Chair)
Jeremy Leber (Lexmark, PWG Vice Chair)
Ira McDonald (High North, PWG Secretary, IPP WG Co-Chair)
Alan Sukert (Individual, IDS WG Co-Chair)
Paul Tykodi (TCS, IPP WG Co-Chair)
Bill Wagner (TIC, former Cloud WG and WIMS WG Chair)

Preface

This meeting was announced and chaired by Smith Kennedy.

These minutes were prepared by Ira McDonald with much help from Smith Kennedy.

Agenda

(0) Agenda bashing, IP Policy, minute taker

- Review agenda and state PWG IP Policy
  - Ira McDonald as minute taker

- Revised Agenda:
  (1) Administrivia
  (2) Zoom Transition (All)
  (3) PWG August 2020 Virtual F2F - Status (All)
  (4) PWG Namespace Policy - Status (Ira)
  (5) PWG Process 4.0 - Status (Smith)
  (6) GSoC and GSoD 2020 - Update (Ira / All)
  (7) PWG Pending Press Releases - Status (Smith)
  (8) Mopria Liaison - Update (Smith)
  (9) ISO TC171 / SC 2 Adhoc WG - Expanding PDF for 3D (Paul)
  (10) AMSC/ISO Liaisons - Update (Paul)
  (11) Next SC Meetings
  (12) Action Items - Review (All)

(1) Administrivia
https://ftp.pwg.org/pub/pwg/general/sc/pwg-sc-call-minutes-20190629.htm

- IPR declaration

- Roll call

- Review minutes of SC meeting (29 June 2020)
  - Approved as posted

(2) Zoom Transition (All)
```
- Discussion
  - We are transitioning - WebEx is in the process of being terminated 
    (3 month process?!?)
```
ACTION: 07/13/20 - Smith to figure out how to activate the toll-free dial-in option in our Zoom account - Any one on the SC that feels like there need to be tweaks to the Zoom account, please see if there are settings for that tweak or post question to SC reflector
- OPEN

(3) PWG August 2020 Virtual F2F - Status (All)
http://www.pwg.org/chair/meeting-info/august-2020-virtual.html

- Discussion
  - Add an OpenPrinting 30 minute session on GSoC/GSoD status
    - Need to be flexible with scheduling (because Linux Plumbers Conference is
      that same week)

(4) PWG Namespace Policy - Status (Ira)
https://ftp.pwg.org/pub/pwg/general/wd/pwg-namespace-policy-20200709.docx/pdf
```
- Discussion
  - Status
    - Will review an updated draft at next week's SC TT maybe
```
(5) PWG Process 4.0 - Status (Smith)
```
- Discussion
  - No updates 
```

(6) GSoC and GSoD 2020 - Update (Ira / All)
https://ftp.pwg.org/pub/pwg/liaison/openprinting/minutes/OP-Minutes-20200707.htm

- Discussion
  - GSoC - Very successful 
    - All 7 OP students passed their first GSoC evaluation

    - Next milestone is end-of-July (second GSoC evaluation)

  - GSoD - LF/OP was accepted
    - One of the LF/OP GSoC projects will probably get a document via GSoD

    - Technical writer applications deadline was 9 July 2020

    - Next milestone is in mid-August (it is more active in the Fall / Winter)

- GSoC 2020 Timeline (*updated)
  - DONE - 14 January - Mentoring organization applications submissions start
  - DONE - 5 February - Mentoring organization application submissions end
  - DONE - 5-19 February - Google program administrators review organization applications
  - DONE - 20 February - List of accepted mentoring organizations published
  - DONE - 20 February to 16 March - Potential students discuss ideas w/ mentors
  - DONE - 16 March - Student application submissions start
  - DONE - 31 March - Student application submissions end
  - DONE - 21 April* - Student slot requests due from Org Admins
  - DONE - 30 April* - Student Project selections due from Org Admins
  - DONE - 4 May* - Accepted student projects announced
  - DONE - 1 June* - Coding officially begins!
  - DONE - 29 June* - Mentors and students can begin submitting Phase 1 evaluations
  - DONE - 3 July* - Phase 1 Evaluation deadline
  - 27 July* - Mentors and students can begin submitting Phase 2 evaluations
  - 31 July* - Phase 2 Evaluation deadline
  - 24-31 August* - Final week: Students submit their final work and mentor evaluations
  - 31 August to 7 September* - Mentors submit final student evaluations
  - 8 September* - Final results of Google Summer of Code 2020 announced

- GSoD 2020 Timeline
  - DONE - 11 May 2020 - Accepted mentoring organizations announced
  - 9 July 2020 - Technical writer applications deadline
  - 16 August 2020 - Accepted technical writer projects announced
  - 14 September 2020 - Doc development officially begins
  - 30 November to 5 December 2020 - Final week for standard length
  - 6 January 2021 - GSoD 2020 standard length results announced
  - 1-8 March 2021 - Final week for long-running projects
  - 15 March 2021 - GSoD 2020 long-running results announced

(7) PWG Pending Press Releases - Status (Smith)

- Discussion
  - 3D Printing press release
    - Changing the message to focus on the expressive power of IPP, rather than 
      its ability to simplify
      - we'll get to simplification later, once adoption increases

    - Perhaps have a new "3D summit"?
      - Make some statement of invitation to try to bring outsiders into a 
        "tiger team" or "PWG 3D Summit" or similar. 
      - Need to schedule it up before we announce it here in this 3D PR?
        - "PWG / INCITS 3D Printing Summit"?
      - Will schedule this independently and not mention it in this PR

    - Smith to send out live edited copy after the meeting - DONE

  - General IPP press release
    - Not started yet

(8) Mopria Liaison - Update (Smith)

- Discussion
  - No updates

  - Lingering action items from last SC meeting

(9) ISO TC171 / SC 2 Adhoc WG - Expanding PDF for 3D (Paul)
https://pdesinc.org/wp-content/uploads/2017/10/3DPDF_MOU_Press_Release_PDES_042016.pdf

- Discussion
  - Paul filled out all the info for the PDF Association membership and is
    expecting to receive an invoice soon - to forward to Joni and Smith

(10) AMSC/ISO Liaisons - Status (Paul)
```
- Discussion
  - No update
```

(11) Next SC meetings (All)
http://ftp.pwg.org/pub/pwg/general/sc

- SC Tiger Team - Monday 20 July 2020 11am Pacific / 2pm Eastern
  - document review - PWG Namespace Policy?

- SC - Monday 27 July 2020 11am Pacific / 2pm Eastern
  - regular meeting

- SC Tiger Team - Monday 3 August 2020 11am Pacific / 2pm Eastern
  - document review 

- SC - Monday 10 August 2020 11am Pacific / 2pm Eastern
  - first draft of PWG Plenary slides

- SC Tiger Team - Monday 17 August 2020 11am Pacific / 2pm Eastern
  - final review of PWG Plenary slides

- PWG Plenary - Tuesday 25 August 2020 7am Pacific / 10am Eastern
  - SC, WG, Liaison status

(12) Action Items - Review (All)

- Discussion
  - Deferred but all action item status updated (see below)

Previous Action Items

ACTION: Ira to document OID arc usage in PWG
- OPEN - pwg-mib-numbers-20091220.txt
- "arc" is any single value (often least-significant) in an OID - Existing plain text PWG policy and registry for each PWG MIB base OID - IBM gave PWG a permanent arc for LDAP OIDs for Print Schema (RFC 7612)
- LDAP OIDs to be documented in a additional policy and registry in ".../process/"
ACTION: Smith/Mike/Ira/anybody to draft whitepaper on late binding for best fidelity in Cloud servers, intent vs. process for output fidelity, and the fundamental design ethos of the PWG's work
- OPEN
- Perhaps have as a topic for some future PWG F2F to enumerate core set of concepts with which to construct an outline for the document
- Smith to add discussion of this late binding for the future F2F Plenary
ACTION: Smith/Jessica to update "liaison agreement template" or create new "license agreement template" that would allow a partner to grant to PWG the right to use or reference content within - should this be created by the PWG or by the org that is granting the license?
- OPEN
ACTION: 12/03/18 - Alan to pursue liaison / engagement with ISO JTC1 SC28 and do what is needed in IDS WG meetings
- IN PROGRESS
- Alan has a dialogue w/ Masahiro-san of ISO JTC1 SC28
- Alan held an IDS meeting on 01/24/19
ACTION: 02/25/19 - Paul to reach out to MT Connect on behalf of PWG
- OPEN
ACTION: 05/20/19 - Ira / Alan to add "Other interesting reflectors and groups" section to the IDS WG page on the PWG website
- OPEN
ACTION: 05/20/19 - Paul / Mike to maybe do some development work on embedding 3MF job tickets
- OPEN
ACTION: 07/01/19 - Smith to talk to Mike about updating the 3D page so that it lists the growing list of 3D related PWG documents
- OPEN
ACTION: 07/15/19 - Smith to look for alternate web hosting providers and / or discuss other solutions with Mike Sweet
- IN PROGRESS
ACTION: 09/09/19 - Smith/Ira to keep nudging forward IPP Everywhere™ plugfest
- OPEN
ACTION: 09/09/19 - Paul to post query to ipp@pwg.org reflector on how to appropriately convey "print quality" attributes that may be relating to process, and how they should be represented via IPP (keeping in mind process vs. intent)
- OPEN
ACTION: 11/18/19 - Smith to work w/ ISTO and Mike to get PWG business notes delivered to all three PWG officers
- IN PROGRESS
ACTION: 12/16/19 - Smith to get events page listed on PWG meetings page
- OPEN
ACTION: 12/16/19 - Smith to find a good crisp explanation (hopefully from Google) about what GCP discontinuance actually means, because the articles are a bit vague and our PWG answer would need to respond to the Google statement directly
- OPEN
ACTION: 12/16/19 - Smith and Paul to get a liaison agreement between PWG and 3D PDF Consortium
- IN PROGRESS
Paul met with Phil Spreier on 12/16/19 and will send an introductory email to Smith and Joni to get the ball rolling on this liaison
ACTION: 02/24/20 - Smith: Reach out to Kyle from PrinterLogic to check in maybe in a few weeks
- OPEN
ACTION: 03/23/20 - Paul to write initial draft of PWG article for Specialist Printing Worldwide for review by PWG SC on 04/20/20
- IN PROGRESS
ACTION: 04/06/20 - Smith to search IPP reflector archives for latest registrations since February 2020 Virtual F2F
- IN PROGRESS
ACTION: 04/06/20 - Smith to monitor the HP engagement with INCITS
- OPEN
ACTION: 05/18/20 - Smith to check in with Brian Volkoff (Ricoh) and Cihan Colakoglu (Independent) about filling IDS officer positions
- CLOSED
ACTION: 06/01/20 - Smith to reach out to Michael Rhines (Qualcomm) about defining a few partnership objectives that can be listed or mentioned in the press release announcing our renewed liaison agreement (Cloud registration and related stuff?)
- IN PROGRESS
ACTION: 06/01/20 - All to discuss Link3D YouTube video in a later SC meeting
- CLOSED
ACTION: 06/01/20 - Smith to dig back into the ISO TC171/SC2 Class C liaison issue (PDF metadata for 3D content) - get with Joni to find out what ISTO legal said (if anything), etc.
- OPEN - Refreshed from 04/06/20 action
ACTION: 06/15/20 - Smith to create new "PWG Documents Style Policy" and add line numbering, change logs, and other style recommendations there, so that they don't get lost - also add text discussing templates as well
- IN PROGRESS
ACTION: 06/15/20 - Smith/Ira to add discussion of change logs in the new draft "PWG Documents Style Policy"
- OPEN
ACTION: 06/15/20 - Smith to raise priority of PWG Process 4.0 and ask people to help in forming the structure to make process concise but complete.
- OPEN
ACTION: 06/29/20 - Smith to get Joni / ISTO to terminate our WebEx seat ASAP
- CLOSED - will take three months to terminate!
ACTION: 06/29/20 - Smith / Jeremy / Anne to work on draft PRs that list or will list recently IPP Everywhere certified devices (that are already on the market)
- OPEN
ACTION: 06/29/20 - Smith to CREATE THE IPP 2020 STATE OF THE UNION!!!
- OPEN
ACTION: 06/29/20 - Smith to ask Mike Rhines if Mopria has any 3D printing interests
- OPEN
ACTION: 06/29/20 - Paul to contact Joni and CC Smith about dealing with payment by PWG SC for Paul's individual membership in the PDF Association
- IN PROGRESS - Paul has filled out registration - invoice should be forthcoming.