PWG Steering Committee Minutes * 8 January 2024

Attendees

Smith Kennedy (HP Inc, PWG Vice Chair)
Jeremy Leber (Lexmark, PWG Chair)
Ira McDonald (High North, PWG Secretary, IPP WG Co-Chair)
Paul Tykodi (TCS, IPP WG Co-Chair)

Preface

This meeting was announced and chaired by Jeremy Leber.

These minutes were prepared by Ira McDonald with draft minutes from Smith Kennedy.

Agenda

(0) Agenda bashing, IP Policy, minute taker

- Review agenda and state PWG IP Policy
  - Ira McDonald and Smith Kennedy as minute takers

- Revised Agenda:

  (1) Administrivia
  (2) Action Item Review
  (3) PWG Hosting Organization - defer (Mike/Jeremy/Smith/Ira)
  (4) PWG February 2024 F2F - schedule (Smith)
  (5) PWG May 2024 F2F - schedule (All)
  (6) PWG Communications Challenges - status (All)
  (7) PWG 3D / IPP article development - status (All)
  (8) OpenPrinting News/GSoC - update (Ira)
  (9) PWG 3D PR Opportunities - update (Paul)
  (10) Other Liaisons - status (Smith/Mike)
  (11) Document Management Policy (Smith)
  (12) Next SC meetings

(1) Administrivia
https://ftp.pwg.org/pub/pwg/general/sc/pwg-sc-call-minutes-20231218.htm

- IPR and Antitrust

- Roll Call

- Review minutes of SC meeting (18 December 2023)
  - Approved

(2) Action Item Review

ACTION: 12/18/23: Jeremy to send out a poll to gauge who can attend PWG May 2024 F2F in person in
early January
- CLOSED 
  - Jeremy sent the survey on 01/10/24

(3) PWG Hosting Organization - defer (Mike/Jeremy/Smith/Ira)
https://www.icdsoft.com/
https://github.com/istopwg/website/wiki/2023-Communications-Infrastructure-Update
```
- Discussion
  - No update
```
ACTION: 01/08/24 - Mike to prepare comments / summary slides on progress evaluating ICDSoft and Github PWG hosting infrastructure capabilites
- OPEN
- Refresh from action of 09/28/23

(4) PWG February 2024 F2F - schedule (All)
https://www.pwg.org/chair/meeting-info/february-2024-virtual.html

- Discussion
  - Review draft agenda for PWG February 2024 F2F
    - All looking good so far 

    - Jeremy or Smith to add the link to the meetings page after the SC meeting 

    - DONE - link was added to the meetings page

(5) PWG May 2024 F2F - schedule (All)
https://www.pwg.org/chair/meeting-info/meetings.html

- Discussion
  - Send out a poll to gauge who can attend PWG May 2024 F2F in person
    - Jeremy is finishing this up 

    - Smith to share PWG survey monkey creds after the call

    - DONE - Jeremy sent the poll on 01/10/24

  - Jeremy is unable to travel, so options for him are Lexington or virtual
    - Consensus: All SC members present are good with Lexington Hybrid F2F

(6) PWG Communications Challenges - status (All)

- Discussion
  - No known issues currently other than with mailman confirmation emails still being eaten

(7) PWG 3D / IPP article development - status (All)

- Discussion
  - Status is same as from 2023-12-18 SC meeting

(8) OpenPrinting News/GSoC - update (Ira)
https://ftp.pwg.org/pub/pwg/liaison/openprinting/minutes/OP-Minutes-20231114.htm
https://openprinting.github.io/OpenPrinting-News-December-2023/
https://openprinting.github.io/OpenPrinting-News-November-2023/
https://developers.google.com/open-source/gsoc/timeline
https://github.com/OpenPrinting/cups/releases/tag/v2.4.7
https://github.com/OpenPrinting/libcups/releases/v3.0b2
https://github.com/OpenPrinting/cups-filters/releases/tag/1.28.17
https://github.com/michaelrsweet/pappl/releases/tag/v1.4.4
https://github.com/michaelrsweet/pdfio/releases/tag/v1.1.4
https://github.com/michaelrsweet/lprint/releases/tag/v1.2.0

- Discussion
  - See OP Monthly Steering Committee minutes link from 11/14/23 (Ira)

  - See OP Monthly news links from 11/24/23 and 12/20/23 (Till)

  - GSoC 2024 (Till/Aveek/Ira)
    - See timeline link above!
    - 26 January to 6 February 2024 - Mentoring organizations submit applications to Google
    - 6 February to 20 February 2024 - Google program admins review organization applications
    - 21 February 2024 - List of accepted mentoring organizations published
    - 22 February to 18 March 2024 - Potential GSoC contributors discuss application ideas with 
      mentoring organizations
    - 2 April 2024 - GSoC contributor application deadline
    - 24 April 2024 - GSoC contributor proposal rankings due from Org Admins
    - 1 May 2024 - Accepted GSoC contributor projects announced
    - 1 May to 26 May 2024 - Community Bonding Period - GSoC contributors get to know mentors
    - 27 May 2024 - Coding officially begins!


  - See OP CUPS v2.4.7 release notes link from 09/20/23 (Zdenek Dohnal, RedHat)

  - See OP CUPS v3 beta2 release notes link from 10/05/23 (Mike)  

  - See CUPS Filters v1.28.17 release notes link from 01/24/23 (Till)

  - See CUPS Filters v2.0.0 final release notes link from 09/22/23 (Till)

  - See PAPPL v1.4.4 release notes link from 12/21/23 (Mike)

  - See PDFio v1.1.4 release notes link from 12/03/23 (Mike)
    - Simple C library for reading and writing any version of PDF files

  - See LPrint v1.2.0 release notes link from 12/31/22 (Mike)

  - OP Steering Committee
    - OP monthly calls 12/12/23, 01/09/24, and upcoming 02/20/24

(9) PWG 3D PR Opportunities 2023 - update (Paul)

- Discussion
  - Waiting for one more update from a standards body and will be updating the ACI people after 
    SC review and how they want to pull together a Webex meeting
    - When? Next couple of months?

    - Using their meeting infrastructure requires a lot of approvals and process

    - Meeting attendees could be > 100 so using PWG meeting resources could require additional
      fees, etc.

    - Is it even "appropriate" for PWG to host? 
      - The topic is how to use binaries from a PWG GitHub project to solve the use cases that 
        ACI is interested in solving, so PWG hosting would be fine (not inappropriate).

  - What about making a movie / webinar? No Q&A but could have follow-up Q&A meetings.
    - Consensus: This option is attractive to all SC members present on the call

    - Could be a few different options: 
      - Make a screen capture / movie locally
    
      - Use WebEx to host a Webinar and record it (maybe with zero attendees).

ACTION: 01/08/24: Paul to investigate Webinar / recording options to produce a video and where to host it (pwg.org, WebEx, YouTube)
- OPEN

(10) Other Liaisons - status (Smith, Mike)
https://mopria.org/
https://3mf.io/
```
- Discussion
  - Mopria
    - No updates

  - 3MF
    - No updates
```
(11) Document Management Policy (Smith)
https://ftp.pwg.org/pub/pwg/general/process/pwg-document-management-policy-20230501.docx
```
- Discussion
  - List of response recipients was off for the EPX PWG Last Call
    - Jeremy (PWG Chair) was missing

  - Document Management Policy needs to be updated
    - Smith to add email templates for PWG Formal Vote, PWG Last Call, etc.
```
ACTION: 01/08/24 - Smith to update PWG Document Management Policy to add email templates for PWG Formal Vote, PWG Last Call, etc.
- OPEN

(12) Next SC meetings

- SC - Monday 15 January 2024 
  - CANCEL due to Martin Luther King Day

- SC - Monday 22 January 2024 
  - Review draft Plenary slides for PWG February 2024 F2F
  - Review draft Document Management Policy for email templates
  - PWG hosting update from Mike?

- SC - Monday 29 January 2024 
  - Review final agenda and Plenary slides for PWG February 2024 F2F

- SC - Monday 5 February 2024 
  - Any final tweaks to PWG February 2024 F2F agenda and Plenary slides

- SC - Monday 12 February 2024
  - CANCEL due to PWG February 2024 F2F

- SC - Monday 19 February 2024
  - Post-mortem on PWG February 2024 F2F

Previous Action Items

ACTION: Ira to document OID arc usage in PWG
- OPEN - pwg-mib-numbers-20091220.txt
- "arc" is any single value (often least-significant) in an OID - Existing plain text PWG policy and registry for each PWG MIB base OID - IBM gave PWG a permanent arc for LDAP OIDs for Print Schema (RFC 7612)
- LDAP OIDs to be documented in a additional policy and registry in ".../process/"
ACTION: Smith / Mike / Ira/ anybody to draft whitepaper on late binding for best fidelity in Cloud servers, intent vs. process for output fidelity, and the fundamental design ethos of the PWG's work
- OPEN
- Perhaps have as a topic for some future PWG F2F to enumerate core set of concepts with which to construct an outline for the document
- Smith to add discussion of this late binding for the future F2F Plenary
ACTION: 07/15/19 - Smith to look for alternate web hosting providers and / or discuss other solutions with Mike Sweet
- IN PROGRESS
ACTION: 09/09/19 - Smith / Ira to keep nudging forward IPP Everywhere™ plugfest
- OPEN
ACTION: 06/15/20 - Smith to create new "PWG Documents Style Policy" and add line numbering, change logs, and other style recommendations there, so that they don't get lost - also add text discussing templates as well
- IN PROGRESS
ACTION: 06/15/20 - Smith / Ira to add discussion of change logs in the new draft "PWG Documents Style Policy"
- OPEN
ACTION: 08/22/22 - Jeremy to reach out to Mike for review of PWG Website update for Security and Privacy at a future PWG SC Tiger Team meeting
- IN PROGRESS
ACTION: 10/31/22 - Paul to post 3D / IPP article next draft for review at an upcoming Tiger Team meeting
- IN PROGRESS
ACTION: 05/22/23 - Smith to pull in the videos and try to get copies to Till / Aveek, and also investigate video sizes and hosting choices if we choose to do this ourselves
- OPEN
ACTION: 05/22/23 - Alan / Mike to talk together offline about integrating IDS content / domain into the page content
- OPEN
ACTION: 10/02/23 - All SC members to make lists of all our specs for Deprecated, Obsolete, Historic potential transitions and share the lists so we can review them in a future meeting
- CLOSED
ACTION: 10/09/23 - Jeremy to send out call for PWG November 2023 Plenary slides content soon
- CLOSED
ACTION: 11/06/23 - Smith to work on "Internet Printing Protocol" technology page for PWG website w/ use cases
- OPEN
ACTION: 11/20/23 - Smith to update IPP Everywhere Logo Policy document to include the requirement for an attribution statement
- CLOSED
ACTION: 12/18/23: Jeremy to send out a poll to gauge who can attend PWG May 2024 F2F in person in early January
- CLOSED
- Jeremy sent the survey on 01/10/24